Introduction

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Welcome!



Chris Perry

Deputy Chief Executive, London Borough of Greenwich

Senior Responsible Owner for the Excellence in Programme and Project Management programme

June 2011

Foreword

The public sector faces an unprecedented period of financial challenge requiring a fundamental change to service delivery and management arrangements.

Over the past two years the Excellence in Programme and Project Management (EPPM) Programme has assembled a set of standardised tools, methodologies and training for programme and project managers.

The Public Sector Programme Management Approach (PS PMA) is a practical step by step guide to initiating and implementing programmes. It has been developed in collaboration with practitioners running programmes in London Authorities and national experts and has been tailored to be used flexibly in the local and regional authority context.

This is the fourth version of the Public Sector Programme Management Approach which has been updated and augmented to reflect the experiences and needs of those who have used it. There has been input and feedback from London and Regional Authorities as well as the third sector; as a result I believe that it will help to provide consistency and coherence of approach across the Public Sector. The revision of the document has been a truly collaborative effort involving colleagues from across the London Boroughs. I believe that it provides an excellent demonstration of the practical benefits of partnership working. I would like to thank everyone who has been able to make a contribution to its development.

I hope you will find in the Public Sector Programme Management Approach helpful guidance for initiating and implementing programmes. I am sure that as authorities continue to adopt and embed the Approach that it will prove to be a key managerial tool for realising the full strategic and financial benefits from programme investment.

Why do we need the Public Sector Programme Management Approach (PS PMA)?

The EPPM Programme in conjunction with Capital Ambition canvassed the views of over two hundred senior stakeholders and Programme and Project Management (PPM) professionals across the public sector in London through surveys and engagement events.

We asked:

“What could we do in collaboration across London that would most help you to deliver excellent programmes and projects?”

The clear winner was to develop this PS PMA.

Rather than the expense and risk of reinventing the wheel, and using consultants in each authority in isolation, we want to get “better together” across London. Through collaboration we want to reduce costs, save time and ensure quality.

By us, For us

The PS PMA has been developed by the EPPM team in partnership with staff from London and Regional Authorities, and the Greater London Authority (GLA) in partnership with the EPPM team. It is consistent with best practice guides to Programme Management including the OGC's Managing Successful Programmes (MSP) and provides a set of tools and templates accompanied by guidance tailored to local and regional authorities.

In producing this fourth release of the PS PMA we have built on the feedback from users of earlier editions to strengthen and provide more detail and examples in the areas where you told us you wanted more help. The more authorities that use the PS PMA and share documents the more we will all benefit. We would therefore encourage and invite you to tell us what works well and what could be improved. More than anything we encourage you to share lessons learned and examples of completed documents with each other.

Who is it for?

The PS PMA is for all staff involved in setting up, running and monitoring programmes from Senior Managers to Programme Managers and staff in a corporate role who are responsible for their local authority’s approach to programme management. The development of the PS PMA has been funded by Capital Ambition but we positively encourage authorities outside of London to use the PS PMA and to participate in its ongoing development.

What are the key potential benefits of the PS PMA?

  • Greater efficiency through not reinventing the wheel (it would cost between £50-£100k for each authority to develop a Programme Management Approach independently. Whereas this has been developed in collaboration and for all London authorities and has cost a fraction of this.)
  • Increased effectiveness through collective endeavour – a collaborative approach to programme management based on pooled wisdom is more likely to be of high quality.

How should it be used?

As you wish and in any way which gives you value! The PS PMA is free.

If you have a well developed approach to programme management, or are keen to develop your own approach. You may wish to use it as a reference.

If you have a partially developed approach you will certainly find it useful to look at those areas which you do not yet have in place.

If you are very early in your journey or you feel that the benefits of using this shared approach are important you may want to adopt the approach in full.

If you have already adopted this approach, this version version will provide further information and advice on the areas where users have told us, they they wanted more guidance.

You can download it from the Capital Ambition website, www.londoncouncils.gov.uk/captialambition/projects/eppm/pmaor access it online at www.londoncouncils.gov.uk

Alternatively, add it to your own intranet and replace the logos with your own and adapt the documents. When doing so please acknowledge Capital Ambition and EPPM.

Please note: the examples used throughout the PS PMA are for illustrative purposes designed to indicate the kind of information that should be recorded. They are not complete working examples.

Where can I get more information?

For the EPPM team contact details go to the EPPM pages on the Capital Ambition Website

Or visit the EPPM website for more details.

See also

User Guide to this wiki.
Outperform's wiki administration guide (login required).
Click here to download the PSPMA Embedding Guide
PS PMA Video Case Study
PS PMA Glossary of Terms
A map of PS PMA documents to MSP documents.
One page PS PMA wall chart in A3 size, PDF format
Visit the Local Government Project and Programme Community of Practice (PPM CoP) and join up.
The Site Map shows all pages within the PS PMA wiki.
The Workshop Facilitation Handbook
About London Councils
If you have suggestions for improvement or examples we can use, please email: Lorna Gill or Falguni Pisavadia


© 2011 Copyright and disclaimer notice
PRINCE2®, MSP®, M_o_R®, P3O® and P3M3® are Registered Trade Marks of the Cabinet Office in the United Kingdom and other countries
The PS PMA Embedding Guide includes content that originates from Outperform UK Ltd, a leading consultancy that helps organisations embed best practices. Original content reproduced with permission
For the EPPM team contact details go to the EPPM pages on the Capital Ambition Website

Wiki design by Outperform UK Ltd.

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