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Programmes require a minimum set of documentation in order for them to be sufficiently defined, planned and controlled. PS PMA recommends what this minimum set should comprise and provides templates for the majority of them.

Where appropriate the templates include some examples. Please note, the examples used are for illustrative purposes designed to indicate the kind of information that should be recorded. They are not complete working examples, but provide a basis to start from.

Click on the quick links to select your management document

You can also see the PS PMA to MSP Map.

Click for the Documents

Quick Links

Benefits Map And Benefit Profiles
Definition Plan
Definition Report
Issues Log
Programme Organisation Structure
Programme Brief
Programme Closure Review
Programme Highlight Report
Programme Mandate
Programme Plan
Risk Log
Stakeholder Engagement And Communication

The key documents, roles and guidance suggested by the PS PMA as are listed in the table below.

DocumentSponsoring GroupSenior Responsible OwnerProgramme BoardProgramme ManagerBusiness Change ManagerProject ExecutiveProject Manager
Benefits Map And Benefit Profiles I A,SO C R/D C tbc tbc
Blueprint I A,SO SO/C R/D C/D tbc tbc
Definition Plan SO A R D/C D/C tbc tbc
Definition Report A,SO R C C/D C/D tbc tbc
Issues Log I A SO R C tbc tbc
Programme Organisation Structure I A,SO C R/D C tbc tbc
Programme Brief SO A R D/C D/C tbc tbc
Programme Closure Review SO A,SO R,C D C tbc tbc
Programme Highlight Report I A SO R,D C tbc tbc
Programme Mandate SO - - - - tbc tbc
Programme Plan I A,SO SO/C R/D C tbc tbc
Risk Log I A SO R C tbc tbc
Stakeholder Engagement And Communication I A, SO C R/D SO/C tbc tbc

The following abbreviations are used to denote the relationship of the roles to the documents.

  • Sign-Off (SO): the person or group who has the authority to accept that the document satisfactorily addresses the key question and can commission the follow on work.
  • Accountable (A): the person or group who is held accountable for the quality of the document and to deciding that it is fit for purpose
  • Responsible (R): the person or group who is responsible for getting the document produced on behalf of the accountable person
  • Doer (D): the person or group who does the work to complete the document
  • Consulted (C): the person or group who need to input to the document to ensure that the content is appropriate
  • Informed (I): the person or group who needs to be informed of the content of the document

See also

User Guide to this wiki.
Outperform's wiki administration guide (login required).
Click here to download the PSPMA Embedding Guide
PS PMA Video Case Study
PS PMA Glossary of Terms
A map of PS PMA documents to MSP documents.
One page PS PMA wall chart in A3 size, PDF format
Visit the Local Government Project and Programme Community of Practice (PPM CoP) and join up.
The Site Map shows all pages within the PS PMA wiki.
The Workshop Facilitation Handbook
About London Councils
If you have suggestions for improvement or examples we can use, please email: Lorna Gill or Falguni Pisavadia

© 2011 Copyright and disclaimer notice
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The PS PMA Embedding Guide includes content that originates from Outperform UK Ltd, a leading consultancy that helps organisations embed best practices. Original content reproduced with permission
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